Planning the Perfect Country Music Family Reunion

This article is a collaborative effort, crafted and edited by a team of dedicated professionals.

Contributors: Andranick Tanguiane, Fred Lerdahl,


If you’re looking to plan the perfect country music family reunion, look no further! We’ve got everything you need to make sure your reunion is a hit.


When it comes to planning the perfect reunion, the first step is always brainstorming. You need to come up with a list of potential activities, games, themes, and venues that would be suitable for your reunion. After all, the goal is to make sure that everyone has a good time. Here are a few brainstorming tips to get you started.

Make a list of must-haves

When you’re planning a family reunion, there are some must-haves that you should take into consideration. Here is a list of things you should think about when planning your next country music family reunion:

-Date and location: You’ll need to decide on a date and location for your reunion. If you have a large family, you may want to consider renting a space or holding your reunion at a campground.
-Entertainment: What kind of entertainment do you want at your reunion? Live music, square dancing, line dancing, hayrides, etc.
-Food: You’ll need to decide on food for your reunion. Will you have a potluck, catered meals, or will everyone be responsible for their own meals?
-Activities: What activities do you want to have at your reunion? Horseshoes, washer pitching, bean bag toss, swimming, hiking, etc.
-Lodging: If you’re planning a multi-day reunion, you’ll need to make sure there is enough lodging for everyone. This could mean booking hotel rooms or renting cabins/RVs.

Set a budget

Before you start planning your reunion, you need to set a budget. How much can you afford to spend on the reunion? This will help you decide how many people to invite, where to hold the reunion, and what activities to include.

If you’re on a tight budget, consider holding the reunion at a campground or state park. You can also keep costs down by keeping the reunion small and only inviting immediate family members.

There are plenty of free or low-cost activities you can include in your reunion, such as hiking, picnicking, and visiting local attractions. You can also ask family members to bring food and drinks to share.

If you have a larger budget, you could consider renting a cabin or vacation home for the reunion. You could also include more expensive activities like horseback riding or whitewater rafting. And don’t forget to factor in the cost of food and drinks!


Choosing the right location is the key to success in planning any reunion, but it’s especially important when planning a country music reunion. You’ll want to choose a location that has easy access to country music venues, parks, and other activities that your family will enjoy. You’ll also want to make sure that the location you choose has enough space to accommodate your entire group. Keep these things in mind when choosing the perfect location for your country music reunion.

Consider the climate

The time of year you have your reunion will help determine the perfect location. If you’re set on a summertime get-together, then you need to consider the climate. You might want to avoid areas of the country that are known for high humidity and excessive heat. On the other hand, if cool weather is more your thing, then you’ll want to focus your search on locations that offer beautiful autumn foliage. No matter what time of year you have your reunion, be sure to check the weather forecast in advance so you can be prepared for anything Mother Nature might throw your way.

Choose a central location

Now that you’ve decided to have a country music family reunion, it’s time to start planning. The first thing you need to do is choose a central location. Ideally, you want a location that is convenient for everyone in your family. If you have relatives who live across the country, you may want to choose a location near a major airport.

Once you’ve chosen a location, you need to start thinking about accommodations. If you have a large family, you may want to rent a house or an apartment. You can also look into hotels or motels in the area. Be sure to check with the hotel or motel in advance to see if they offer any discounts for families.

If your family enjoys country music, there are plenty of places in Nashville, Tennessee that will be perfect for your reunion. You can visit the Country Music Hall of Fame, take a tour of RCA Studio B, or see a show at the Grand Ole Opry. Nashville is also home to many great restaurants and shops. You’re sure to find something everyone in your family will enjoy doing while you’re in town.


No matter the age of your guests or the size of your group, there are a variety of activities that will make your country music family reunion a success. One great way to get everyone involved is to hold a talent show. Ask each family to prepare a short performance, whether it’s a song, a dance, or a comedy routine. Not only will this provide some entertainment for everyone, but it will also give you a chance to see the talents of your loved ones.

Plan for different age groups

If you have a mix of ages attending your reunion, it’s important to have activities planned that will accommodate everyone. Try to have a variety of activities that will appeal to all age groups. Here are some ideas:

-For the kids: Have a scavenger hunt, water balloon fight, or a dance party.
-For the teens: volleyball, karaoke, or hiking.
-For the adults: horseshoes, golf, or line dancing.

No matter what activities you choose, be sure to include something for everyone!

Incorporate music

If you’re planning a country music family reunion, music should definitely be on the agenda. You can have a live band come in and play all of your favorite hits, or you can create a playlist of all of the songs that mean something to your family. If you have a karaoke machine, that can be a fun activity for everyone to participate in. You can also incorporate music into games and activities. For example, you can have a scavenger hunt where participants have to find items that are mentioned in specific songs.


One of the best parts of any reunion is the food! You can plan a buffet of everyone’s favorite Southern dishes or do a potluck where each family brings their own specialty dish. If you want to make things really easy on yourself, you can cater the entire event.

Plan for potluck meals

Planning ahead is critical for success when you’re cooking for a large group. One way to take some of the pressure off is to plan for potluck meals. Make a list of dishes that everyone can contribute. For example, you could ask each family to bring a salad, an entrée, and a dessert. Or, you could assign specific dishes to specific families. Once you have your list of dishes, send it out with your invitations so everyone knows what to bring.

When it comes to food, there are a few things you should always have on hand. Make sure you have plenty of non-perishable items like paper plates, plastic utensils, and napkins. You’ll also need plenty of storage containers for leftovers. And don’t forget the staples: salt, pepper, and other seasonings; aluminum foil and plastic wrap; and garbage bags.

Have picnic food options

Of course, no country music reunion would be complete without some good food! When planning your menu, be sure to have picnic food options like hamburgers, hot dogs, and potato salad. For the adults in the group, you might also want to include some beer and wine. And don’t forget the S’mores for dessert!


No matter how big or small your Country Music Family Reunion is going to be, you’ll need to find the right lodging to suit your needs. If you’re expecting a large number of people, you’ll need to book a block of rooms at a hotel. If you’re planning a smaller reunion, you might be able to get away with renting a house or cabin. Whatever you do, make sure you start planning early so you can get the best rates.

Choose a hotel with a group discount

When you start planning your family reunion, one of the first things you’ll need to do is choose a hotel. You’ll want to find a hotel that has a group discount so that you can save money on your stay. You should also try to find a hotel that is near the country music venues that you’re planning to visit. This will make it easy for everyone in your group to get to the shows.

Ask about family rates

When you’re booking your rooms, be sure to ask about any family rates that might be available. You may be able to get a discount if you’re booking a certain number of rooms or for a specific length of stay.


The best time to have a country music family reunion is in the summertime. This is because most country music festivals happen during the summer months. You can also take advantage of the warmer weather and have your reunion outdoors. If you have a large family, you may want to consider renting a cabin or a house so everyone can have their own space.

Choose a time when everyone can travel

The first step in planning a country music family reunion is to choose a time when everyone can travel. Summertime is usually the best time for a reunion, but if that doesn’t work for your family, try to find a time that is convenient for everyone. Keep in mind that some people may have to travel long distances, so you may need to plan your reunion around a holiday or other event.

Another thing to consider is the weather. If you plan to have your reunion outdoors, you will want to choose a time when the weather is warm and sunny. If you plan to have your reunion indoors, you can have it any time of year.

Once you have chosen a time for your reunion, the next step is to start planning activities.

Consider the weather

The weather is one of the biggest factors to consider when planning any type of reunion, but it’s especially important for a country music reunion. You want to make sure that you choose a date that falls during the warmer months so that everyone can comfortably enjoy all of the outdoor activities that are typically associated with this type of reunion. You also want to make sure that you have a backup plan in case the weather doesn’t cooperate.

Another thing to consider is the timing of the reunion. You want to make sure that you choose a date that works well for everyone who is planning on attending. Keep in mind that some people may have scheduling conflicts due to work or family obligations. Try to be as flexible as possible when choosing a date so that everyone can have the opportunity to attend.

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